APEX Coach AI
Plain-language summary for institutional review
This document summarizes high-level categories of data the platform may process, based on current product workflows and institutional configuration.
1) Account and roster information
What it is: Names, emails, role context, and roster-linked profile information used to identify users and athletes.
Why it is used: Account access, roster management, and program operations.
Who typically accesses it: Authorized coaches, athletics administrators, and approved operations staff.
2) Team and school affiliation
What it is: Team, school, and role relationships used to scope records and workflows.
Why it is used: Role-based access and tenancy boundaries across programs.
Who typically accesses it: Authorized staff with team or school-level responsibilities.
3) Workout and training activity
What it is: Training logs and performance-related activity entered through coaching and athlete workflows.
Why it is used: Program accountability, athlete progress tracking, and session operations.
Who typically accesses it: Authorized coaches/performance staff and approved athletics roles.
4) Wellness self-reports
What it is: Athlete-entered wellness indicators (for example, readiness or recovery-related self-report inputs).
Why it is used: Day-to-day coaching visibility and training workflow decisions.
Who typically accesses it: Authorized coaching/performance staff according to institutional settings.
5) Nutrition logs and meal photos
What it is: Athlete meal entries, nutrition tracking information, and meal-photo workflows where enabled.
Why it is used: Nutrition accountability and structured team nutrition workflows.
Who typically accesses it: Authorized staff and users within configured nutrition workflows.
6) Bodyweight entries (if used by institution)
What it is: Athlete bodyweight records when this workflow is enabled by the institution.
Why it is used: Program-level tracking and coach-managed workflow support.
Who typically accesses it: Authorized staff with approved need under institutional policy.
7) Operational and audit records
What it is: System and usage records that support reliability, accountability, and troubleshooting.
Why it is used: Security operations, system integrity, and service support.
Who typically accesses it: Authorized operational and technical personnel.
Notes for Reviewers
- Institutions control which workflows are adopted and how they are governed locally.
- APEX is a coach workflow and accountability platform, not a medical system.
- Institutions should review data categories against local policy and student privacy agreements.